Avon Lake Schools Self-Enroll Life Events User Guide

• To begin the Life Event process, the Employee must go to https://harmony.benselect.com/Enroll and log in with their SS# and PIN.
• The employee's PIN is the last 4 digits of their SS# and the last 2 digits of their birth year.
• Example: Jane's ss# is 111-11-1111 and birth year is 1974. Jane's PIN is 111174.
• Once successfully logged in, you will see a Welcome screen.
• To prompt a Life Event, click on You & Your Family and select Life Events from the dropdown options in the toolbar at the top.

Life Event: I recently got married or became a party to a civil union or domestic partnership

• On the Life Events screen, select the Life Event that applies and click Next.
• In this case, the employee's life event was a marriage, so the employee will need to complete information regarding their new spouse.
• Be sure to enter the correct date of the marriage—this will be the date the benefit changes are effective.
• Also, pay attention to the checkboxes at the bottom of the page. These will allow the employee to update their information and add any new dependents.
• Since we checked the box to add new dependent child(ren), and to change the address, click Next to add any new dependent children and update the address.
• This screen will show any current dependents, but to add any new dependents, click the + in the top right of the box.
• Complete the new dependent information and Save.
• The new dependent(s) should be visible once the information is saved. Press Next.
• Next, the employee will update their own information.
• Press Next to continue.
• Now, the employee needs to select the benefits that will change. Press Next.
• The system will then show you the first benefit that needs to be updated.
• The plan that the employee was previously enrolled in will be blue, but the employee can choose which benefit they want and if they want Employee Only or Family coverage.
• Everyone who is covered will show up under Covered People. By clicking the pencil icon on the chosen benefit, the employee can choose whom they want to be covered by the benefit. Just unchecked the dependents that shouldn't be covered and Save.
• Press Enroll or Decline to move to the next benefit.
• The employee will use the same process to complete the enrollment in the rest of the benefits.
• You may also need to answer any questions that appear during enrollment.
• Once the last benefit has been enrolled, the system will direct the employee to the Sign & Submit page.
• Review the Benefit Confirmation and make sure the information is correct. The effective dates should be updated, as well as personal information.
• There is also a box on the form that shows the Reason for Completing.
• Use the same PIN used to log in and click Sign Form at the bottom of the confirmation.
• The Life Event is complete—but this must be approved by an administrative user in order for the changes to take effect.
• The employee may save a copy of the election form for their records, and Logout.

Life Event: I divorced my spouse

• The employee will log in and navigate to the Life Events screen using the same procedures described above.
• Press Next.
• Next, the employee will enter the date of the divorce and select any children that will no longer be dependents as a result.
• Be sure to check either of the boxes at the bottom if necessary.
• Press Next.
• In this case, the employee needs to change their personal information.
• Once everything is updated, press Next.
• When you see the confirmation page, enter your PIN, then click the orange Check box.
• Select each benefit that needs updated due to the divorce to, for example, remove dependents from coverage, change coverage tier, or assign new beneficiaries.
• Use the same process for the medical, dental and vision as described in the marriage life event section above.
• The employee may choose to decline any of the coverages, as well.
• In the instance of a marriage or divorce, the employee may want to adjust their beneficiary information for their Employer Paid Term Life Insurance. Please click on the appropriate Term Life plan to begin this process, click Unlock.
• Click Next.
• The employee can add and assign new beneficiaries by checking the names that are already listed, or by clicking the + sign.
• Once the benefits have been updated, use the same process of Sign & Submit as outlined in the marriage life event section above.